Collegetown Office

2008-09 FLAT RATE DAMAGES

 DESCRIPTION                      CHARGE

CLEANING:

Dirty Kitchen (Studio or 1 Bedroom): $60                                         

Dirty Kitchen (2 Bedroom and Larger) $100

Dirty Bathroom (Studio or 1 Bedroom) $50                                         

Dirty Bathroom (2 Bedroom and Larger)$90

General Cleaning $30 per room/ hall

Steam Cleaning Excessively Dirty Carpets $75 per room/ hall

Trash Hauling (includes disposal fees)   $27 per bag

 

MISCELLANEOUS REPAIRS: (Includes removal/disposal of damaged item, installation of new item.):

Replacement of Carpet due to burns/damages $500 per bedroom/ hall      

                                                                  $675 per living room

Replace Broken Mirror $150 each

Replacement of range burner pans $8 each

Replacement of Damaged Interior Door $250                                       

Repair/Replace Interior Door Hardware $85

Replacement of Damaged Entrance Door $675                                       

Repair/Replace Entrance Door Hardware $275

Repair of Split Door Jambs $125                                       

Repair Wall Damage from tape, or residue $160 per wall

Wall Painting $90 per wall                          

Wall Painting, Max. per Room or Hall: $250

Repair Holes in wall up to 10 sq. in.$50 each

Repair Holes in wall over 10 sq. in. $100 each              

Repair/Replace Damaged/Missing Window Screens:

Up to 6 Sq  Ft.$65

6-12 Sq. Ft.   $125

Over 12 Sq. Ft.$175

Replace Broken Window Glass

Up to 6 Sq. Ft.$85

6-12 Sq. Ft.   $160

Over 12 Sq. Ft.$290  

Replace Broken Mini-Blind, up to 12 Sq. Ft.$100  

Replace Broken Mini-Blind, Over 12 Sq. Ft.$200  

FURNITURE (missing or severely damaged).

Includes removal/disposal of damaged item, installation of new item:

Sofa $675

Love Seat $525

Easy Chair $395                                       

Coffee Table or End Table $235

Dining Table $440                                       

Dining/Desk Chair or Barstool $140

Bed $390                                       

Desk $510

Dresser $525                                       

Bookcase $230

 

APPLIANCES AND FIXTURES (missing /severely damaged):

Includes removal/disposal of damaged item, installation of new item:

Stove/Oven $530                                       

Refrigerator, under 10 cubic feet $620

Refrigerator, over 10 cubic feet  $790

Dishwasher $545                                       

Microwave $200                                       

Air Conditioner $500

Air Conditioner Cover $85

Toilet $600                                       

Toilet Seat $45

Sink $385                                       

Tub/Shower $850

Light Fixture, normal incandescent $75                                         

Light Fixture, standard fluorescent $120

Light Fixture, special $150 and up                          

Repairs to appliances, fixtures or furniture Actual cost + 25%  

Cupboard Doors/Countertops Actual cost + 25%  

 

RENT AND OTHER CHARGES:

Unpaid Rent: Actual amount + 10% late fee           

Returned Check Fee $25.00

Miscellaneous Charges: Actual amount + 10% fee                  

City Fines or Fees: Actual amount + $25 fee

Lock Change (for keys lost / not returned) $75.00 per lock (includes key cuts)  

Proximity Reader Entry Tag $15

Miscellaneous Spare keys $10 per key 

The rates listed are used to calculate any repair/replacement cost only if required. Normal wear and tear is exempt from repair cost.  Any portion up to the full amount stated per item may be charged based on Ithaca Renting Company’s evaluation.  You are required to fill out and return Move-In Inspection form issued upon arrival to note the condition of your apartment when you take possession.  

Ithaca Renting Company returns the unused portion of Damage Deposits by mail within 30 (thirty) days after the end of the lease.

Agreed to by:

Tenant & Landlord’s Agent Signatures and Date

 

I have read and agree to this Apartment Furniture List:

Agreed to by:

Tenant & Landlord’s Agent Signatures and Date

RESIDENT INFORMATION FORM               

Address: __________Apt. #______

This information is for the sole use of the Renting Office and will not be given out to any other party.

                                               

IDENTIFICATION:

Full Legal Name: _______________________________Preferred/Nickname:___________

For Identification Purposes only:     Male   Female   

Date of Birth: mm/dd/yy_____/______/______

Social Security # _____ - _____ - _____

OR Passport #_______________________ Country_______________

                                                                                                                       

COLLEGE INFORMATION:

College:  Cornell   Ithaca/TC3   Other/Occupation: _______________________

Current Year (Now):  Fr.    Soph.    Jr.    Sr.    

                     Grad Student (for Grads:  1^st year   2^nd year  3^rd or higher)

Major: _______________________ 

School:  A&S   A&LS   AAP   ENG  HA  HE   ILR   JGSM   LAW  

 

ADDRESS INFORMATION:   Current Address:             

Street  _____________________________________        

City ____________________ State _____ Zip _____      

Country (if not USA)__________________________         

Cell Phone with Area Code  (____)______________        

Land Line Phone with Area Code: (_____)________

Cornell e-mail:  _______@cornell.edu

OR  No CU e-mail yet. Current e-mail: ______________

 

Permanent Home Address:

Street  _____________________________________         

City ____________________ State _____ Zip _____

Country (if not USA)__________________________

Phone with Area Code: (_____)_________________

 

 

EMERGENCY CONTACT/LEASE GUARANTEE INFO:

Address Guarantee to  Dad   Mom   Both   Other

FATHER:        Mr.   Dr.   Other                         

MOTHER:  Mrs.  Ms.  Dr.  Other 

Name: ___________________________________

Address:  Same as Home. OR______________       

City ____________________ State _____ Zip ___       

Country __________________________________      

Home phone (____)_____-_______                                         

Cell phone    (____)_____-_______                                         

e-mail:  __________________________________     

Occupation/ Employer______________________       

Business Address:   _______________________       

Work Phone: (_____)________  Fax (_____)____

 

FINANCIAL INFORMATION:

Bank Name:  M&T    Tompkins Trust Co   CFCU    HSBC   Bank of America    Other 

Sources of Income:  Parents   Job   Loans   Financial Aid   Scholarships    Other

 

MARKETING/OTHER INFORMATION:

How did you hear about us?   Newspaper  Housing Solutions  Off-Campus Housing   Friends   Web   Other

Have you viewed our website at www.ithacarenting.com?  Yes   No.  If yes, did you find it helpful?   Yes   No.

Did you use any search engines such as google.com or apartments.com  to locate our website?  Yes   No

What apt. features do you like best?  __________________

What other buildings did you shop?  ___________________

Why did you choose this instead of another apt?  ________

Do any of your friends live in the building where you are renting? 

This year?  Yes    No    Next year?  Yes    No

How much longer are you planning to live in Ithaca?   1 year    2 years   3 years    4 or more years

Will you have a car in Ithaca?  Yes    No    Don’t know.

If yes: Year, Make, Color & Plate: __________________

Do you need handicap accessibility (i.e. wheelchair, parking accommodation)?   Yes    No

Please list campus affiliations such as Greek, Athletic Teams, Clubs, Groups, etc.   

__________________________________

I certify the above information is correct, as this completed form is required by the terms of the lease, Page 3, Item 1. 

Tenant Signature and Date

2008-09 GROUP LEASE ROOM & RENT ASSIGNMENTS  

Address: _________________________ Apt: _____, Ithaca, NY 14850

 

For the Joint and Several Lease named above, each Tenant is responsible and agrees to pay the full amount of the rent, even if some or all of the other Tenants make partial payments or fail to make payments or perform lease obligations.

The proration of rent that each Tenant has agreed to pay is stated below. This is required for billing & accounting purposes.

The room that each Tenant will occupy is stated below. This is required for key issuing and management purposes.

Each room has an individual lock.

If Tenants change from their stated room assignments or rent prorations, a new Group Lease Room & Rent Assignments form signed by all Tenants must be presented to the Landlord.  Rent prorations may only be changed prior to the Payment B Due Date.

A separate Damage Deposit of $450 is due with Payment B.  This is refunded 30 days after the lease ends, pending damages to the apartment.

 

‘Payment A’ is one month of rent and was paid upon signing the lease.

 

Room	Name	Monthly	Pmt B	Pmt C	Pmt D	Pmt E
	(SAMPLE)	Rent	Due: 6/1/07	Due: 9/1/07	Due: 12/1/07	Due: 3/1/08
1	A. Smith	$800	$2,400	$2,400	$2,400	$1,600
2	S. Lee	$800	$2,400	$2,400	$2,400	$1,600
		$	$	$	$	$
		$	$	$	$	$
	Total Monthly Rent:	$1,600

 

 

Special Instructions:

Tenant & Landlord’s Agent Signatures and Date

PORCH, BALCONY or FIRE ESCAPE STORAGE AND USE 

Address: _________________________ Apt: _____, Ithaca, NY 14850 

·        SAFETY:  Tenants shall not toss or throw any object from the balcony/porch/fire escape, nor permit any object to be tossed or thrown from the balcony/porch/fire escape.  Tenants shall not spit off the balcony/porch/fire escape.

·        NO PARTIES: Tenant agrees that he will not have any party on the porch/balcony/fire escape. If the Tenant should have a party, this will be deemed a material breach of the lease, and the Landlord may evict the Tenant. Without limiting the meaning of the word, Tenant specifically agrees that if more than 1 person per 10 full square feet of balcony/porch/fire escape space are on the balcony/porch/fire escape, such a gathering is considered a party as relates to this rule.

·        MAINTENANCE:  Tenant shall keep the balcony/porch/fire escape neat and clean at all times.

·        FURNITURE:  Only outdoor patio furniture may be kept on the balcony/porch. No furniture belonging to Ithaca Renting Company is permitted on the balcony/porch at any time. By a City of Ithaca Housing Code Ordinance, ONLY outdoor patio furniture is permitted outside at any time.              No furniture of any kind is permitted on fire escapes.

·        STORAGE:  No storage of any kind is permitted, including, but not limited to, recyclables; garbage; housekeeping tools; machinery; recreational, exercise or other equipment.  Tenant shall not keep combustible or flammable goods or materials on the balcony/porch/fire escape, including, but not limited to, charcoal, lighter fluid, paint, cleaning solutions, gasoline, and newspapers.  No rugs, towels, laundry, clothing, clotheslines, or other items shall be stored or hung on the balcony/porch or draped on railings.     No items are at any time permitted to be stored on the fire escape.

·        OUTDOOR COOKING:  Outdoor cooking on balconies/porches/fire escapes is prohibited by City of Ithaca Fire Code.  Residents may not use or store any gas, charcoal or other type of grill on the balcony/porch/fire escape. Tanks of any size containing flammable or compressed materials such as propane, helium or compressed air are prohibited at all times.

·        RIGHT OF ACCESS:  In the event Tenant stores materials or items on the balcony/porch/fire escape which the Landlord deems hazardous to the safety of the building or other tenants on the balcony/porch/fire escape, the Landlord reserves the right to remove and store such items until the end of the lease at the Tenant’s expense.   

I have read, understand, and agree to these terms:

 Tenant & Landlord’s Agent Signatures and Date

 

LEAD BASED PAINT ADDENDUM

Tenant & Landlord’s Agent Signatures and Date

SUBLET FORM

SAMPLE SUBLET CONSENT REQUEST FORM

This form, or any version of it copied from this web site,  may not be printed or used for an actual sublet.  This is a sample of the form for informational purposes only.  Forms are available at the Rental Office.

FOR: ADDRESS ___________ APT # __________ ROOM # __________Ithaca, NY 14850.

SUBLET DATES: START DATE _________, 20____ END DATE__________, 20___.

 

Tenant Name: ______________________________

Permanent Home Address:

Street: ____________________________________

City: _________________ State: ____ Zip:_______

Local Phone: (_____) ________________________

e-mail address: _____________________________

Cell Phone: (____)___________________________

Reason for Sublet:

______ At home, please contact me there.

______ Away/Abroad in:_____________________

Contact me by: ___ e-mail ___ phone ___ parents

 

Subtenant Name: ___________________________

Permanent Home Address:

Street: ____________________________________

City: _________________ State: ____ Zip:_______

Local Phone: (_____) ________________________

e-mail address: _____________________________

Cell Phone: (____)___________________________

Parent/Emergency Contact Information:

Name: ____________________________________

Relationship to you: _________________________

Phone: (_____) _____________________________

The Tenant requests to Sublet the rental unit to the Subtenant for the term stated above. In order for this Sublet to be approved by Ithaca Renting Company, the Tenant and Subtenant must agree to and complete the following terms:

1. If you are unable to present this form in person at Ithaca Renting Company, this request to Sublet must be completely filled out and signed, including all proposed terms of the Sublet, and sent to the Landlord by Certified Mail, Return Receipt Requested. You should write on the outside of the envelope: SUBLET REQUEST ENCLOSED.

2. If there is more than one person named on the original Lease, the written consent of all Tenants is required. (See P. 2)

3. The original Tenant remains liable for the obligations of the Lease during the term of Sublet, including any payments and damages even if incurred by the Subtenant.

4. Ithaca Renting Company reserves the right to refuse or deny any Sublet for any reasonable cause. Permission to Sublet will not be unreasonably withheld, and approval or refusal to Sublet shall be granted within 30 days of submission of this form. The Landlord also has 10 days to ask the Tenant for additional information before making a decision.

5. A Sublet which does not comply with the law may be grounds for eviction.

6. The original copy of this Sublet Consent Request Form shall be held by Ithaca Renting Company.

7. The original Tenant has paid a Damage Deposit of $450.00. This Damage Deposit will continue on and be held for the entire term of this Sublet.

8. The Tenant must fulfill all Lease requirements. (All moneys due must be paid; all forms and signatures required must be received.) If all requirements are not met, keys will not be issued, even if this Sublet has already been approved.

9. For the above named dates of this Sublet, the Tenant relinquishes all rights to the apartment. No access will be given or keys will be issued to the Tenant without the written permission of the Subtenant.

10. The Subtenant is required to read and follow all terms set forth in the original Lease.

11. For 2 bedroom or larger apartments: the Sublet as stated is for the room named above ONLY. The Subtenant does not have permission to enter any bedroom other than the one named above.

12. NO PETS are allowed in the apartment, even for a brief visit.

I have read, understand and agree to follow the above terms and conditions.

It is the responsibility of the Tenant to complete all required details, including securing signatures of other Tenants.

 

Tenant / Subtenant Signatures & Date

This Sublet is acceptable if all of the above details are followed, including securing signatures of any other Tenants.

________________________________________Agent, Ithaca Renting Company ________________ Date

 

PAGE 2:

TENANT AND SUBTENANT TERMS and AGREEMENT TO SUBLET

TENANT Name: ____________________________ SUBTENANT Name: _______________________

In addition to the terms and conditions stated in the Sublet Consent Request form, the Tenant and Subtenant have discussed and agree to the following terms and conditions, and set them forth in this true copy of their Sublet Agreement:

1. The term of the Sublet shall be only for the dates outlined on Page 1. There is no provision for any extensions.

2. The TOTAL RENT for the ENTIRE SUBLET is $________________ and will be due and payable as follows:

$ _________________ due no later than ______________________ payable to ________________________.

$ _________________ due no later than ______________________ payable to ________________________.

$ _________________ due no later than ______________________ payable to ________________________.

3. The DAMAGE DEPOSIT will be $ ____________, due no later than _____________ payable to the TENANT. The Tenant shall refund the Damage Deposit to the Subtenant within 45 days of the end of the Sublet if the apartment is left clean and well maintained with no damages and all keys returned. The Tenant and Subtenant should inspect the apartment at the start of the Sublet and submit an inspection form to the Rental Office within 24 hours move-in. If there are deductions, the Tenant shall provide written notification of the damage to the Subtenant.

4. HEAT, HOT WATER, GAS and BASIC MAINTENANCE are INCLUDED in the Sublet rent stated above.

5. ELECTRICITY _____ is or _____ is not included in the Sublet rent stated above. TELEPHONE _____ is or _____ is not included in the Sublet rent stated above. CABLE TV _____ is or _____ is not included in the Sublet rent stated above. ONLINE Access _____ is or _____ is not included in the Sublet rent stated above.

PARKING _____ is or _____ is not included in the Sublet rent stated above. NOTE: Please make your own arrangements to transfer these service accounts if necessary.

 

6. FURNITURE: Refer to Lease for a list of furniture. No additional, exchange or removal of furniture is allowed.

7. KEY PICKUP/RETURN: The Tenant and Subtenant have agreed to transfer all keys as follows: Keys are to be picked up: _____ directly from the Tenant or _____ at the Rental Office, 119 Dryden Rd. Regular Office hours only. Late arrivals, weekend arrivals and friends picking up keys not accommodated. Keys are to be returned_____ directly to the Tenant or _____ to the Rental Office, 119 Dryden Rd.

8. The Subtenant is required to leave the apartment in a clean and well maintained condition at the end of the Sublet

9. The Tenant may direct Ithaca Renting Company to CANCEL this Sublet and this Agreement. The Tenant must request this in writing. Ithaca Renting Company will not be held responsible for any such action.

10. Additional Terms:

I have read, understand and agree to follow the above terms and conditions.

_____________________________________________

Tenant Date Subtenant Date

___________________________________

For 2 Bedroom or Larger Apartments: The written consent of all Tenants named on the Lease is required to approve any Sublet.

I agree and give my consent to the above named Sublet:

Print Name: _________________________________ Signature: ____________________________ Date: ___________

Print Name: _________________________________ Signature: ____________________________ Date: ___________

Print Name: _________________________________ Signature: ____________________________ Date: ___________

Print Name: _________________________________ Signature: ____________________________ Date: ___________

Print Name: _________________________________ Signature: ____________________________ Date: ___________